Exhibitor FAQ

Registration is currently open. Fill out our Exhibitor Application Form

*All exhibitors must be a Restaurants Canada Business Associate or it will be billed to your exhibitor invoice.

You may complete the online application, and a representative will contact you within 24-48 hours. Click here for the application. 

The following is available with the purchase of a booth at RC Show:

• Floor space only (booth display, carpet, furnishings, electricity and lighting are NOT included)
• Inline and corner booths include black drape: 8 feet high at the back and 3 feet high on the sides. Island booths do not come with drape.
• Overhead venue lighting
• Exhibitor Badges (based on booth size - Maximum of 24 badges)
• Moving and delivering your items from the loading dock to your booth.
• Access to Dishwashing Stations and prep stations
• Listing in the Official Mobile App alphabetically and category search
• Complimentary parking on Surface Lots

What is needed?

• Carpet or flooring is required for all booths and can be ordered through Freeman.
• Event insurance is mandatory — a valid Certificate of Insurance must be submitted in advance.
• Electrical, furniture, and other booth items are not included, but can be ordered through our Official Show Suppliers via the Exhibitor Hub.

RC Show Colour Scheme
General Show - Black drape, red aisle carpet

Flooring/Carpet is mandatory within your booth space and not included with booth cost. May be ordered through FREEMAN - the Official Service Contractor.

Design Regulations
Review the guidelines for booth display specific to your booth configuration. All Island and Peninsula booth designs must be approved. Exhibitors must submit a floor plan for approval at least thirty (30) days prior to the event to rcshow@restaurantscanada.org .

Utilities
All costs associated with utilities are at the exhibitor’s expense and ordered through Showtech - the Exclusive Supplier at The International Centre.

For any further details or questions, feel free to contact our sales team directly at rcshow@restaurantscanada.org .  

Please note that exceptions to booth design or construction regulations cannot be guaranteed. Any proposed modifications must be submitted in advance and approved by RC Show Management.

• All design sketches and renderings must be submitted at least 30 days prior to the RC Show.

• RC Show Management reserves the right, at its sole discretion, to approve or deny exceptions based on show standards and safety considerations.

Maximum Booth Height by Configuration:

• Linear Booth: 8 ft

• End-Cap Booth: 8 ft

• Perimeter Booth: 12 ft

• Peninsula / Split Island Booth: 16 ft

• Island Booth: 16 ft

If you have any questions or would like to request design approval, please contact RC Show Management as early as possible.

10 x 10 booth - 6 badges 

10 x 20 booth - 12 badges 

20 x 20 booth - 24 badges 

Additional badges over the allotment (max of 24 badges), cost $149 + HST/each.

An email will be sent to the primary contact for the booth to register each staff member using the Microspec registration platform. Exhibitor badges can be picked up on-site at the Exhibitor Registration counter during move-in. 

We accept EFT, wire transfer, check and credit cards. To inquire about outstanding balances, or to pay an invoice directly, email us.

You can login to your account, HERE. 

Gaining access to your Exhibitor Hub is a seamless process once you enter the login information provided. 

Insurance is required.

Our insurance requirements will be available shortly for your review.

All exhibitors MUST obtain a Certificate of Insurance (COI) and submit a copy of their COI to Show Management.

RC Show applies for and obtains a Special Occasion Permit for the duration of the event. Permits will be available in the Exhibitor Hub!

The original copy of the permit will be posted in our onsite Show Office - Salon 106. 

A link to submit the form will be found on the Exhibitor Hub!

For further information please contact Peel Public Health directly.
Tele: 905-791-7800
Email: peelhealth@peelregion.ca

For display and serving food:

• Any booth that does not have a proper handwashing station will be closed and not allowed to operate in accordance to Peel Public Health
• Use clean, disposable containers and utensils for serving.

   

• Keep cold foods on ice or in a cooler.

   

• Bring 4+ clean, wrapped utensils if no sink is available.

   

• Do not reuse contaminated utensils.

   

• Cover all food to prevent contamination (use lids, foil, or sneeze guards).

   

• Serve pre-packaged food from its original container.

   

• Use dispensers or sealed containers for condiments.

   

• Store disposable utensils pre-wrapped or upright by handles.

   

• Use utensils to portion individual sample sizes.

   

• Ensure guests only touch their own sample.

For more information, please refer to the Peel Public Health Website

Unfortunately, alcohol sampling on the show floor is only authorized to Licensed Agents and Alcohol Brand Ambassadors. Authorized exhibitors must purchase the alcohol using the Special Occasion Permit. Read more about Alcohol Sampling rules in the Exhibitor Information Kit (access through your Exhibitor Hub).

There are strict rules that we need to adhere following the confines within the obtained Special Occasion Permit from the Alcohol and Gaming Commission of Ontario. If an exhibitor is caught serving alcohol - without being authorized to do so - we will need to stop the activity and remove the alcoholic products from the booth, immediately.